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How to Schedule Your Staff When They Are Located in Different Places

Running a business where there are a number of employees in different locations can be a challenge, and it can also require you as a business owner or manager to be extra vigilant when it comes to scheduling. However, even the most organized boss might miss something when it comes to making sure everyone is in the right place at the right time.

Here are some ways to make scheduling your team much simpler and to make things easier for everyone involved.

Schedule far out in advance

The further out in advance you can schedule your team, the more likely you are going to avoid problems when it comes to overbooking or conflicting appointments. If you can, having a confirmed schedule a few weeks in advance can make a big difference when it comes to making sure both your employees and your customers are happy. While there are going to be some jobs that pop up and will require immediate attention, the more organized you can be, the better.

Have days to connect

When you have a number of people in different places, then you will need to make sure that you set aside days where you can reconnect and determine which improvements need to be made. You might want to have several of these types of days depending on what is on the agenda and if there have been problems that have cropped up. You might want to discuss one topic one day and tackle another a different time, but you should make an effort to get feedback.

Use a tool

In this day and age, having a tool that can help you schedule meetings and tasks can be essential. If you are hoping to remain organized, then a tool that can help you assign tasks, provide notifications when a job might change, or allow customers to contact you if need be. This is where service dispatch software can be highly beneficial since it allows you to complete a number of tasks while also giving agency to your staff, as well. Having everything available in one place can make all the difference when you have a bunch of moving parts all at once.


You can get a good idea of whether or not your systems are working by listening to your staff and your customers and seeing if you need to make adjustments. While you might think you have all the answers, the truth is that unless you are there in person, you’re likely not going to know exactly what is wrong. This is why it is important to take some time and see if there have been conflicts in the past and how you can avoid them in the future when scheduling assignments.

In summary

Having people in a number of different locations is always requires taking extra care to make sure the job is done right. With these tips, you can make sure that your business flourishes and you have few problems when it comes to scheduling.

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